Letter of Transmittal Template

A letter of transmittal template is a formal letter which is sent with a detailed document to inaugurate it. This letter generally explains what the accompanying document is about, as well as what is the purpose of sending it. It is just like a cover letter, which summarizes the information in the accompanying document. In other words, we may say that it is a business letter, that is why it must be drafted professionally. A letter of transmittal template shall be sent after asking the recipient whether to attach this letter with a long document or not. Usually, this letter includes recipient’s address, sender’s address, proper salutation and closing and the well written body of the letter. In other words, a letter of transmittal ultimately helps you in chasing your dreams and achieve goals.

Importance of Letter of Transmittal:

A transmittal letter template can be defined as an opening statement or a note attached with a detailed document. This letter will be used to introduce the document along with what has been attached by the individual. Basically, it is used to summarize key elements of the proposal in one or two sentences and provide the recipient with other useful information. However, the vital purpose of a transmittal letter is to briefly explain what the accompanying document is all about. People can also call this letter a cover letter, which is used by companies or individuals to summarize the momentary information of the attached document. Furthermore, it often helps in introducing new things, asking for reviews from recipients and for the promotion of new brands, materials, and services. All this can be done in a short message and doesn’t require you to send everything in detail.

Functionality of Letter of Transmittal:

A letter of transmittal offers a lot of functions which makes it very special. The most beneficial function is informing recipients about why something is sent to them and for what purpose. Moreover, it helps you to briefly introduce and explain about the parcel, document, and report which you intend to send to someone. A letter of transmittal also explains your intension and purpose to recipients and persuades them for various reasons, like to check it, review it and send their respective feedback to you. The best part is all this process is done in a professional and polite manner. Going further, this letter provides a brief summary of the report or document which is attached. This way, it keeps a record of what was sent and received at a given address to the person whom it may concern. Sometimes, it asks the recipient to take action after reviewing it. Normally, the transmittal letter refers to the previous document if its reply hasn’t been received yet by the sender.

Details of Letter of Transmittal Template:

Nonetheless, a letter of transmittal will highlight the most crucial points of a detailed document. Thus, for writing a transmittal letter, the writer must have to consider the following areas, for instance; function of letter, purpose of use, tone and content and format for letter. Being a formal letter, it is used in those business transactions where necessary documents are required to proceed further with the transaction. Apart from its commercial use, there are certain government departments which require a letter of transmittal as a mandatory document. These departments are, like auditing companies, financial institutes, and state accounting departments.